Contact us at 913-839-2953
Kansas City Property Management
Where Your Property Is Our Passion.
Privacy Policy
This Privacy Policy is designed to help you understand how we collect, use, and protect your Personally Identifiable Information (PII) when you use our website.
PII, as defined by U.S. privacy law and information security standards, refers to any information that can be used, on its own or combined with other data, to identify, contact, or locate an individual, or to identify someone in context. We encourage you to read this policy carefully so you know exactly how your information is handled and safeguarded.
What personal information do we collect?
Possible Personal Information Collected. Personal information may include:
Information contained in a consumer report
An individual’s first name or initial and last name combined with one or more of the following:
Date of birth
Social Security number or other government-issued ID number
Mother’s maiden name
Unique electronic identification number or routing code
Telecommunication access details, including debit or credit card information
Financial institution account or related information
Email address
When We Collect Information
Ad Astra Realty – KC Property Manager collects personal information in the following ways:
From consumer reports obtained through authorized reporting agencies in connection with lease or loan applications, or other approved purposes.
Through lease applications completed by prospective tenants.
From real estate–related forms completed by clients or customers during a transaction.
Via tax reporting forms required to be completed and provided to our company.
When you fill out a form or enter information on our website.
When you fill out a form or enter information on forms we provide you.
How We Use Your Information
Personal Information from Prospective Tenants: Information provided by prospective tenants is primarily used to obtain consumer reports (credit checks) and may also be used to conduct background and rental history screenings. Details from these reports may be shared with landlords for whom we manage properties. Additionally, Ad Astra Realty may report information to credit agencies as required.
Personal Information from Clients: When representing clients, buyers, sellers, landlords, or tenants, our agents may share personal information with trusted service providers (such as lenders or title companies) to facilitate transactions, always at the client’s direction and with their knowledge. We take care to handle all client information with discretion and professionalism. Contact information provided by clients is used for internal marketing purposes: newsletters, promoting company values, event announcements, updates, and brand reputation.
Personal Information from Property Owners: When we manage properties on behalf of owners, we use their personal information solely to:
Deliver property management services.
File required reports with government agencies (e.g., the IRS).
Set up ACH deposits and other payment systems.
Carry out other authorized actions, such as setting up utilities.
We may also use collected information to:
Improve our website and user experience.
Respond more effectively to customer service requests.
Administer promotions, surveys, or other site features.
Process transactions efficiently.
Send occasional updates about orders, services, or other offerings.
How We Protect Visitor Information
Written files in our company are kept securely under lock and key. Electronic records are protected by unique usernames and passwords assigned only to authorized personnel.
Our company and its agents exercise discretion when discussing personal information and release it only as described in this policy. Employees and agents are not permitted to make copies of consumer reports or insurance claim records. Any consumer reports retained in company files will not be accessed in the future for customer convenience. Our agents operate as independent contractors and may maintain their own transaction files. We instruct all agents to protect any personal information in those files in the same manner outlined in this policy and to prevent unauthorized access.
Our website is regularly scanned for security holes and vulnerabilities to ensure your visit is as safe as possible. We use consistent malware scanning and security monitoring. Your personal information is stored on secure networks and is accessible only to a limited number of authorized individuals who are required to keep the information confidential. All sensitive or credit-related information you provide is encrypted using Secure Socket Layer (SSL) technology. We implement multiple layers of security when users enter, submit, or access information to maintain the safety of personal data.
For convenience, we may securely store credit card information for more than 60 days to expedite future orders and automate billing.
Do We Use Cookies?
Yes. Cookies are small files that a website or its service provider transfers to your computer’s hard drive through your web browser (if you allow). They help the site recognize your browser, remember preferences, and capture certain information to improve your experience.
For example, We use cookies to remember items in your shopping cart (We dont have shopping carts, should I make this say something else?) and understand your preferences based on past or current site activity. This allows us to provide improved services and personalized experiences. We also use cookies to collect aggregated data about site traffic and interactions so we can continue improving our website and tools. We may work with trusted third-party services that track this information on our behalf.
You can choose to have your computer warn you each time a cookie is being sent, or you can turn off all cookies entirely through your browser settings. Each browser is a little different, so check your browser’s Help menu for instructions. If you disable cookies, some features that make your browsing experience more efficient may not function properly. However, you will still be able to place orders and use most parts of the site.
Third-Party Disclosure
We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties unless we provide you with prior notice or the party is a direct affiliate. This does not include trusted website hosting partners and other service providers who assist us in operating our website, conducting our business, or providing services to you, as long as those parties agree to keep your information confidential. Non-personally identifiable visitor information may be shared with other parties for marketing, advertising, or other similar purposes.
We may also release information when we believe it is appropriate to comply with the law, enforce our site policies, or protect our rights, property, or safety, or that of others.
Third party links
From time to time, we may include or offer third-party products or services on our website. These external sites have their own independent privacy policies, and we are not responsible for their content or activities. However, we care about maintaining the integrity of our website and welcome any feedback you have about these linked sites.
We use Google AdSense advertising on our website to help provide a better user experience. Google’s advertising requirements are outlined in Google’s Advertising Principles, which are designed to ensure a safe and positive experience for users. As a third-party vendor, Google uses cookies to display ads based on your visits to our website and other sites on the Internet. The DART cookie allows Google to serve ads that are relevant to you. You can opt out of the DART cookie by visiting the Google Ad and Content Network Privacy Policy.
We have implemented the following features:
Remarketing with Google AdSense
Google Display Network Impression Reporting
Demographics and Interests Reporting
Along with Google and other third-party vendors, we use both first-party cookies (like Google Analytics) and third-party cookies (such as the DoubleClick cookie) to gather data on user interactions with ad impressions and other ad service features related to our website.
Opting Out: You can manage how Google advertises to you through your Google Ad Settings. Alternatively, you may opt out by visiting the Network Advertising Initiative Opt-Out Page or by installing the Google Analytics Opt-Out Browser Add-on.
Access to Personal Information
Access to personal information within Ad Astra Realty is limited to authorized personnel who require it to perform their duties. These individuals may include:
The agent or broker coordinating or servicing the transaction
The office manager supervising the agent
Property managers, assistant property managers, and reception staff
Application processors
Employees assisting agents, brokers, accountants, or managers with administrative or transactional tasks
Property owners for whom we manage properties do not have direct access to personal information stored in our files. However, our team may discuss details from a tenant’s consumer report or lease application with a property owner when necessary. Copies of such information are only shared:
With the tenant’s consent, or
If Ad Astra Realty ceases to manage the property and the owner requests that records be transferred to them, their attorney, or a new property manager.
Personal information from buyers, sellers, landlords, or tenants may be shared with relevant third parties, such as mortgage lenders or other real estate professionals, only when reasonably necessary to complete a transaction or provide requested services. At a client’s request, we may also provide personal information to trusted service providers (for example, title or mortgage companies) to help expedite or finalize a transaction. If required by law, Ad Astra Realty will provide access to personal information to comply with legal obligations, including court orders, subpoenas, or government investigations. We also cooperate with law enforcement agencies as needed.
Disposal of Personal Information
Employees are not permitted to destroy documents containing personal information without management’s approval. Ad Astra Realty uses reasonable and secure methods to dispose of personal information. This may include:
Shredding or burning physical documents
Erasing electronic files in ways that render them unreadable or unrecoverable
Permanently deleting or anonymizing personal data to ensure it cannot be reconstructed
Erroneous Records
If Ad Astra Realty discovers that incorrect information has been reported to a consumer reporting agency, we will promptly correct our internal records and request that the reporting agency do the same. In the event that an incorrect record indicates a consumer has issued a dishonored check, we will remove the record once both parties agree that the information was in error, or once the consumer provides a law enforcement report verifying the check was unauthorized.
Notice: We ask anyone providing personal information to Ad Astra Realty or its agents to clearly identify such data as “personal information” at the time it is submitted.
California Online Privacy Protection Act (CalOPPA)
CalOPPA was the first U.S. state law requiring commercial websites and online services to post a privacy policy. Its reach extends beyond California, applying to any U.S. (or potentially international) company that collects personally identifiable information from California consumers. Under CalOPPA, website operators must:
Post a clear and visible privacy policy on their website
Disclose exactly what information is collected and with whom it is shared
Comply with the terms stated in their posted privacy policy
For more information, please visit the official CalOPPA page: California Online Privacy Protection Act
CalOPPA Compliance
In accordance with the California Online Privacy Protection Act (CalOPPA), we agree to the following:
Users can visit our website anonymously.
Provide a link to our Privacy Policy onto our homepage or, at a minimum, on the first significant page users see when entering our website.
Our Privacy Policy link includes the word “Privacy” and is easy to locate on the designated page.
Users will be notified of any changes to our Privacy Policy directly on the Privacy Policy page.
Users can update or change their personal information by:
Emailing us
Calling us
Logging into their account
Do Not Track Signals
Our website honors Do Not Track (DNT) signals. When a DNT browser mechanism is in place, we do not track your activity, plant cookies, or serve targeted advertising.
Third-Party Behavioral Tracking
We do not allow third-party behavioral tracking on our website. Your activity and personal information are not tracked or shared with external advertising or analytics providers for behavioral profiling.
COPPA (Children’s Online Privacy Protection Act)
The Children’s Online Privacy Protection Act (COPPA) gives parents control over the collection of personal information from children under 13. The Federal Trade Commission (FTC) enforces COPPA, which sets requirements for website and online service operators to protect children’s privacy and safety online. Ad Astra Realty does not specifically market to children under 13, and we do not knowingly collect personal information from children in this age group.
Fair Information Practices
The Fair Information Practices (FIP) Principles are the foundation of privacy law in the United States and have influenced data protection regulations worldwide. Understanding and implementing these principles is essential for complying with privacy laws that protect personal information.
Fair Information Practices – Data Breach Response
In accordance with Fair Information Practices, if a data breach occurs, we will take the following responsive actions within seven business days:
Notify users via email
Notify users via phone call
Notify users via an in-site notification
We also adhere to the individual redress principle, which ensures that individuals have the right to pursue legally enforceable action against data collectors or processors who fail to comply with privacy laws. This principle guarantees that individuals have access to courts or government agencies to investigate and address any non-compliance by data users or processors.
CAN-SPAM Act
The CAN-SPAM Act establishes rules for commercial emails, sets requirements for sending such messages, and gives recipients the right to stop receiving emails. The law also outlines penalties for violations, ensuring compliance and protection for email recipients.
Email Collection and Use
We collect your email address for the following purposes:
To send information, respond to inquiries, and address other requests or questions
To process orders and provide updates regarding your orders
To share additional information related to our products and services
To market to our mailing list or continue sending emails after the original transaction, keeping you informed of relevant products and services
Email Collection and Use
We collect your email address for the following purposes:
To send information, respond to inquiries, and address other requests or questions
To process orders and provide updates regarding your orders
To share additional information related to our products and services
To market to our mailing list or continue sending emails after the original transaction, keeping you informed of relevant products and services
Contacting Us
If you have any questions about this Privacy Policy, please feel free to contact us:
Website: www.adastrarealty.com
Address: 503 N Mur-Len Rd, Suite B, Olathe, KS 66062
Last Edited: 2025
Get In Touch
Email: [email protected]
Address
Office: 503 N Mur Len Rd Ste B
Office Hours
Mon – Fri: 9:00am – 5:00pm
Sat – Sun: CLOSED
Phone Number:
(913) 839-2953
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